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BRADFORD & BINGLEY RFC JUNIOR CLUB
RULES
TITLE AND OBJECTIVES
1. The Title of the Association is ‘Bradford & Bingley RFC Junior Club’
(Hereinafter called ‘theJuniorClub’).
2. The objectives of the Junior Club are:
a) To provide opportunities for young persons under the age of 18 on 1st
September each year to develop as players of rugby union football in accordance
with the laws and continuum of the English RFU.
b) To be part of Bradford & Bingley RFC, rather than a separate entity, and
subject to the rules of Bradford & Bingley RFC where there are issues that the
Junior Club rules do not cover and where the use of Bradford & Bingley RFC rules
are appropriate.
c) To make a positive contribution to Bradford & Bingley RFC and Yorkshire RFU.
MEMBERSHIP
3. The Club Year shall be from 1 September in any one year to the next 31
August.
4. Membership of the Junior Club shall be open to any young person under the age
of 18 at the start of the Club Year.
5. Applications for membership shall be made in writing in such forms as the
Committee may decide from time to time and must be endorsed by the applicants
parent or guardian and be accompanied by payment of the current membership fee.
The Committee shall be entitled to decline to accept an application for
membership, providing such decision is taken by two thirds of the Committee
members present and voting at a meeting of the Committee.
6. Membership shall be for the year of application or, if taken up after 1
September, shall be for the remainder of the Junior Club Year.
7. The annual membership fee shall be fixed by the Committee at the meeting
following the Annual General Meeting and shall take into account any discussions
which shall have taken place at the Annual General Meeting.
8. If the Committee consider that in the interest of the Junior Club it is
undesirable for any person to continue to be a member of the Junior Club, it
shall be lawful by a resolution of two thirds of the members of the Committee
present and voting, to require such member to retire from the Junior Club. The
member in question shall be entitled to not less than seven days notice of the
resolution and the meeting at which the resolution shall be considered. The
member shall be entitled to attend such meeting accompanied by a parent or
guardian for the purpose of answering questions and stating the reasons against
their expulsion, but neither the member in question or their representative
shall be entitled to be present at the discussion of the Committee. Within seven
days of the meeting, a copy of the resolution shall be sent to the member by
first class post. Should the decision be to expel, eight days after the copy of
the resolution has been sent, the person who is the subject of the resolution
shall cease to be a member of the Junior Club.
9. Any member who fails to renew their membership by payment of the membership
fee prior to a final payment date which shall be decided by the Committee in the
Junior Club Year, shall cease to be a member, providing the Committee have first
given members not less than twenty one days notice of the final payment date by
notice posted on the Junior Club Notice Board.
VOTING RIGHTS AT GENERAL MEETING
10. Members shall not be entitled to vote at General Meetings but may be
represented by one parent or guardian who shall be entitled to cast not more
than one vote on behalf of a member or members.
11. Elected members of the Committee shall be entitled to one vote at a General
Meeting of the Club.
12. No person at a meeting may cast more than one vote, except that in the event
of a tied vote the chair of the Meeting may have a second or casting vote.
13. Voting by proxy shall not be permitted.
14. Voting will be by a show of hands of those present and issued will be agreed
by a simple majority. The validity of any vote will be decided by the chair of
the General Meeting.
GENERAL MEETINGS
15. The Annual General Meeting of the Junior Club shall be held at a date in May
each year. The date shall be decided by the Committee at a meeting not later
than the preceding March.
16. Not later than 28 days prior to the date fixed for the Annual General
Meeting the Secretary shall give notice of the meeting by posting an appropriate
notice and agenda for the meeting on the Junior Club Notice Board.
17. The business which shall be conducted at the Annual General Meeting shall
include:
i] To receive and, if considered appropriate, approve the accounts for the
previous Club Year.
ii] To elect the officers of the Club for the following year.
iii] To elect the Managers and Coaches for each Team for the following year.
iv] Any other business provided it is given in the AGM notice.
18. All other general meetings shall be Extraordinary Meetings.
19. Extraordinary General Meetings shall be called either by the Secretary
giving not less than 21 days notice of the meeting in accordance with a
resolution by the Committee to hold a general meeting for the conduct of
business specified in the resolution.
20. An Extraordinary Meeting may also be called by parents or guardians
representing not less than fifteen members of the Junior Club who shall have
signed a notice given to the Junior Club Secretary calling for a general meeting
for the conduct of specific business on a date not less than 28 days from the
date upon which the notice is given to the Secretary. Within six days of the
Secretary receiving the notice at his usual address, he shall place a notice
with details of the date, time and business of the meeting on the Junior Club
Notice Board.
21. The quorum for a General Meeting shall be 15 persons who are entitled to
vote. If, within half an hour of the appointed time for the start of the
meeting, there are not sufficient persons present to establish a quorum, then
the meeting shall be rearranged for a date seven days later to start at the same
time. The Secretary shall immediately post a notice to this effect on the Junior
Club Notice Board. If within half an hour of the appointed time for the start of
the meeting, there are not sufficient persons present to establish a quorum,
then the number of persons present shall constitute a quorum. Only that business
mentioned in the notice may be transacted at an EGM. The Chair of the General
Meeting will normally be the Chair of the Committee or in their absence the Vice
Chair.
THE COMMITTEE
22. The management of the Junior club shall be conducted by the Executive
Committee (called ‘the Committee’) which shall comprise the following elected
officers:
Chair
Vice Chair
Secretary
Treasurer
Membership
Secretary
Child
Protection Officer
Fixture Secretary
Yorkshire RFU Representative
Coaching
Co-ordinator
Social Secretary
The holders of the above offices shall be specified individuals, elected in the
manner detailed in the following clauses. In addition, the Committee shall
include each Team Manager, or such other person as a Team Manager may appoint as
their representative for any particular meeting of the Committee. The Team
Manager or their nominee will also be entitled to vote at meetings. In addition
the Committee are authorised to coopt other persons for specific purposes or
periods of the current Club Year. Cooptees shall be entitled to vote provided
their co-option has been formally agreed and minuted at a previous Committee
meeting.
23. The election of officers of the Committee shall take place at the Annual
General Meeting of the Junior Club. At the same time as posting the notice of
meeting on the Junior Club Notice Board, the Secretary shall also post a notice
and form for the election of the officers of the Committee referred to in Clause
22, together with the Team Managers and Coaches for each team. Such notice shall
include provision for the signature of the proposers and seconders of
nominations and for nominees to confirm their willingness to serve, if elected.
24. The election for each and every office or position shall be by a simple
majority of the votes cast at the Annual General Meeting. If there shall be only
one nomination for any office or position, then the nominee shall be deemed to
be elected, unless a resolution shall be approved for the nominee to be subject
to a vote. If the sole nominee does not receive a simple majority of votes cast,
then it shall be considered that there is no nomination. If there shall be no
nomination for an office or position then nominations may be made at the meeting
and the person receiving a simple majority of votes cast shall be elected.
25. If any position shall not be filled at the Annual General Meeting, as
detailed above, the Committee shall be entitled to elect a person at one of its
meetings by a simple majority vote.
26. The quorum for a Committee Meeting shall be six persons who are entitled to
vote. If within half an hour of the appointed time for the start of the meeting,
there are not sufficient persons present to establish a quorum, then the meeting
shall be rearranged for a date seven days later to start at the same time. The
Secretary shall immediately post a notice to this effect on the Junior Club
Notice Board. If within half an hour of the appointed time for the start of the
meeting, there are not sufficient persons present to establish a quorum, then
the number of person present shall constitute a quorum.
27. If a Committee position becomes vacant during the year, the position may be
filled at the Committees discretion, with the exception of the position of Chair
where a replacement must be agreed by the Committee by a 2/3 majority of those
present and voting.
28. All Committee members have a single vote with the exception of the Chair who
will have a casting vote.
29. A Committee member may only be removed by 2/3 majority of an EGM
specifically called to remove them.
FINANCES
30. The financial year of the Junior Club shall be the same as the Club Year.
31. The funds of the Junior Club shall be under the control of the Committee. No
funds shall be paid out without the authority of the Committee.
32. The signatories to all Junior Club bank accounts shall include the
Treasurer, The Chair, The Secretary, and such other persons as the Committee may
from time to time decide. No monies may be paid away without the signature of at
least two authorised signatories.
33. Any funds held by any section, team or part of the Junior Club must be held
in an account bearing the name of Bradford & Bingley Rugby Club and be notified
to the Treasurer. The Treasurer must be a signatory to all such accounts and
copies of all statements must be supplied to him.
34. If, upon winding up or dissolution of the Junior Club, there remains any
funds or assets after the payment of all its debts and liabilities, these shall
be transferred to the Bradford & Bingley RFC.
INTERPRETATION OF THE RULES
35. In the event of uncertainty of the meaning or interpretation of this
constitution, the interpretation shall be decided by the President for the time
being of the Bradford & Bingley RUFC.
POWERS
36. Only those powers conferred by this constitution are available for use. Any
additional powers can only be conferred by the General Meeting.
37. The Committee may agree such standing orders or procedures within these
rules to allow for the smooth running of the club.
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